Photo and video notice
under Article 13 of Regulation (EU) 2016/679 ("GDPR") · Versione italiana
1. Data controller
The data controller is A.S.D. Runners of Rome (an amateur sports association), registered office Circonvallazione Trionfale 47, Rome, Italy, VAT no. 14000591009 ("Runners of Rome" or "we"). For any question or request about photos and videos: info@runnersofrome.com.
2. Who this notice is for
This notice covers anyone photographed or filmed during runs, events and activities organised by Runners of Rome, including those run with partners and sponsors: registered participants, staff, volunteers and anyone in the areas marked by "Filming and photography in progress" signs. For all other data (account, registrations, newsletter) see our general privacy policy (in Italian).
3. What data we process
Photos and video recordings, including audio, in which you can be recognised, taken by Runners of Rome staff or by photographers and videographers engaged by us or by the event partners.
4. Why we use them, on what legal basis and for how long
| Purpose | Legal basis | Retention |
|---|---|---|
| Telling the story of and promoting our events and the association's activity: website, app, social media, newsletter, event recap videos, promotional material. | If you signed up for an event: the consent to filming you gave in the signup form (Art. 6(1)(a) GDPR; Articles 96 and 97 of Italian Copyright Law 633/1941). If you are in a marked area without having signed up: our legitimate interest in documenting an event held in public (Art. 6(1)(f) GDPR; Article 97 of Law 633/1941). | In our archive for as long as they serve to tell the association's story, and in any case until you withdraw consent or object. |
| Giving the images to the event partners and sponsors so they can use them in their own communication about the event. | Same as above. | At the partners, according to their own privacy notices. |
We do not publish images that could harm your dignity or reputation.
5. Who we share the images with
- Event partners and sponsors, named in the signup form and on the signs at the venue, and their communication agencies. They use the images in their own communication about the event as independent controllers, under their own privacy notices.
- Photographers, videographers and technical suppliers working on our behalf as processors (Art. 28 GDPR).
- The public: images published on websites and social media can be seen by anyone.
We do not sell the images.
6. Social media and transfers outside the European Union
When we publish images on a social network (for example Instagram or Facebook), the platform processes them as an independent controller under its own terms and may transfer them outside the European Union.
7. How to stay out of the pictures, and your rights
- During the event: tell the staff or whoever is taking pictures, and we will do our best not to film you.
- After the event: write to info@runnersofrome.com naming the event and, if you can, the photo or video. We remove the images from our channels and tell the partners we gave them to (Art. 19 GDPR). We reply within one month.
You can withdraw consent or object at any time, without affecting what was published before. It is not always technically possible to fully remove content already shared online or by third parties. You also have the right of access, rectification, erasure and restriction (Articles 15–22 GDPR), and you can lodge a complaint with the Italian Data Protection Authority, the Garante per la protezione dei dati personali (garanteprivacy.it).
8. Minors
We publish images in which a minor can be recognised only with the consent of whoever holds parental responsibility.
9. Changes to this notice
We may update this notice when our events or the partners involved change. If the Italian and English versions differ, the Italian version prevails. Last updated: 16 October 2026.